Compliance Documentation Management

Contact Directories

Store Contact Information and Access It Quickly

Store all your outside contacts and CTSS member information in the Contact Directories application. The Contact Directories application is designed to hold information for contacts both inside and outside your company.

The Contact Directories application allows you to quickly and easily:

• List all of your CTSS’s members along with their job titles, photographs, phone and fax numbers, and e-mail and street addresses
• Store all of your information about outside suppliers, clients, partners and other vendors
• Grant quick and easy access to member information for remote employees so they can identify or reach co-workers in a flash
• Keep your outside contact information private or share it with others in your organization

You can take your contacts with you even when you don’t have internet access. Just synchronize your Contact Directories application with your Palm® handheld or Microsoft® Outlook, or access it from your mobile phone.

As part of the GC2 CTSS, the Contact Directories application is readily available from anywhere in the world using a simple web browser.

Find Contact Information Easily

Everyone in your organization will use the Contact Directories daily to locate colleagues, customers, suppliers and partners. You can store both private contacts and group-accessible entries, and be assured of anytime, anywhere access. Sales teams can keep track of key customers. Remote workers can view a photo of someone in the home office. Whether you are in the office, on the road or working from home, you’ll always have access to critical contact information.

• Contact Information Always at Your Fingertips
  Synchronize information with your Palm® handheld or Microsoft® Outlook, or access the directories with a web-enabled mobile phone. 
• Always Have the Most Current Information
  Employees can find co-worker, client and vendor information at their fingertips with just a browser. 
• Save the Cost of Printed Directories
  There’s no need for your Human Resources department to print and distribute paper directories, because the latest information on employees is just a click away. 
• Find Anyone Easily
  Use the built-in search functionality to find a CTSS site member or outside contact in a flash. Remote workers can use this function to quickly identify co-workers they have not met in person. 
• Organize Members into Groups for Easy Access
  Group CTSS members by department, committee or project team. A user may be a member of multiple groups, and each group can have its own set of access rights to documents, discussions and other material. Users may rapidly create meetings or send e-mail to a group. 
• Send Email and Communicate Easily
  Use the built-in email feature to send e-mail to everyone on the contacts list or selectively by person or group.